Transporting Hazardous Goods: Basic Shipping Guidelines - Straight Forwarding

Thinking of shipping dangerous goods? Here are some basic guidelines to follow!

Transporting hazardous goods (HAZMAT) requires one of the most complicated processes in the freight industry. The shipping process itself is heavily regulated, hard to navigate, and expensive. Freight companies want to protect themselves as much as they can, so it only makes sense that there are many set requirements.
It’s important for shippers to follow the dangerous goods guidelines perfectly. Any deviation from instructions can be considered to be a violation, and shipping companies can, and will reject your shipment. Then, the whole procedure has to be started all over again. It’s crucial to do it right the first time, and follow the regulations given by the Hazardous Materials Regulations (HMR), which are set by the U.S. Department of Transportation (USDOT).

Overall Helpful Resources

Here are a few resources that can help you along the process of transporting hazardous goods. Following dangerous goods shipping regulations can be tedious work, but it is important that shippers stick to the guidelines.

Material Safety Data Sheet (SDS)

  • Use this sheet to determine the classification of your goods! The information can be found in the transportation information section. The sheet itself can be provided by the manufacturer of your cargo.

Hazardous Materials Table (ICAO TI)

  • The Hazardous Materials Table is a guide that will explain the authorized quantities, required labels, and how to package hazardous goods. It also provides basic descriptions of hazardous materials, its identification number, the classification, and the proper shipping name it needs to be labelled with when transporting hazardous goods.

UN-Specification Packaging

  • Depending on the quantities, corresponding packaging requirements, and packing group, shippers have to follow different package closure instructions. All the information will be in the instructions for UN-Specification Packaging. You may need extra materials, like tape, zip ties, polybags, etc. to meet the particular dangerous goods’ guidelines.

Shipper’s Declaration for Dangerous Goods

  • The Shipper’s Declaration for Dangerous Goods form informs the carrier of how they should handle the package during transit. It needs to be filled in correctly, or shippers may incur fines or have their entire shipment delayed. It should include basic information like shipper and consignee names, any emergency contact information, all the accurate details of the package itself, and additional handling instructions.

Basic Guidelines to Follow

The most important thing to remember while transporting hazardous goods is that the shipper is responsible for (almost) everything! From classifying, packaging, marking, all the way to explicitly labeling the boxes that hold the hazardous goods, the shipper has to completely follow the dangerous goods guidelines. The proper shipping name, shipper and consignee names, and addresses are some of the information that needs to be clearly marked on the label.

It is also crucial to remember that some carriers have specific requirements for their hazardous goods, so always double check!! Beyond that, each shipping carrier accepts different dangerous goods. For example, some carriers only accept lithium ion batteries and nothing else. To find out more information, check the Material Safety Data Sheet.

This is also where UN-Specification Packaging comes into the picture. Depending on the carrier, you may need to follow specific guidelines for shipping dangerous goods, and most importantly, how to package the shipment properly. The packaging must be able to pass several tests to demonstrate that it is secure enough to keep the dangerous goods safe. It needs to stand the shocks, loadings, and pressure changes that may occur during transportation.

At the end of it all, don’t forget to fill out the Shipper’s Declaration for Dangerous Goods. It is crucial that you keep the file for at least two years after transporting hazardous goods. But if you were shipping hazardous waste, the file needs to be kept for three years. This is so that your files are accessible and available upon request for an authorized official of a Federal, State, or local government agency.

Do you need a freight forwarding agent? Talk to us at SFI today!

We are capable of a variety of cost-effective ways to transport all types of freight, and we offer revolutionary tracking services for you to always keep track of where your freight is! If you need any assistance regarding freight forwarding, contact SFI today, and we will take care of all of your shipping needs. Email us at or call us at (909) 594-3400.

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